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Registration & guidelines

MD-IDEX Registration & guidelines

The Manufacturer-Distributor Idea Exchange is a programme specifically designed to allow manufacturers to meet with distributors and distributors, to meet with manufacturers of their choice, as per the following guidelines:

Registration & eligibility

It is mandatory for EPTDA manufacturer members to host a table at the MD-IDEX / OPEN MD-IDEX sessions. The table is booked automatically during the registration process for the convention. This year, the number of meetings has been increased from 10 to 12. Only EPTDA manufacturer members are eligible to book a table at the MD-IDEX.

Only EPTDA member companies and qualified prospects can participate in the MD-IDEX. Non member manufacturer companies can not attend this programme. Prospective members can participate during the Open MD-IDEX. All member company employees are welcome to attend but must register individually.

EPTDA Distributor companies who have registered for the event are automatically entitled to participate in the MD-IDEX programme and make appointments with manufacturers.

Appointment setting

Appointments must be made through the dedicated online MD-IDEX appointment maker (www.mdidex-eptda.org) within a specific span of time (calendar) during which participating distributors can set meetings with manufacturers, and vice versa. After these specific booking sessions, the set appointments can not be changed.

Cancellations by the "inviting" company are only possible during the allocated booking session. The invited company may not refuse an appointment made by the requesting company.

Attendance

Attending pre-scheduled appointments is mandatory for all MD-IDEX participants. By arranging a meeting session, participants commit to attend their set appointments. In case of absence due to unforeseeable circumstances, the signed up participants are required to inform the other parties duly.

Representation

All EPTDA manufacturing companies hosting an MD-IDEX Table must ensure a permanent presence of decision-making level company representatives, from 8:30 to 18:00, including for the Open MD-IDEX session. In case of absence due to unforeseeable circumstances, the signed up participants are required to inform the other parties duly.

Materials & display

MD-IDEX manufacturer participants may display literature and limited product samples (small size) on their hosted table. All the material must fit on the table provided.

MD-IDEX participants are responsible for handling shipment of their own samples/literature. Shipping information will be provided upon request.

No signs, banners or other corporate promotional items may be posted around the table or anywhere in the hotel, except for sponsors as provided for by their specific Sponsorship agreements.

Private arrangements

EPTDA convention policies prohibit holding private meetings, hospitality events and other events outside the scheduled Manufacturer Hospitalities / Private Networking time for this purpose, on Thursday, from 18:00 to 20:00.

The Open MD-IDEX session is not considered optional time to be used for private meetings outside of the MD-IDEX Table.